All elected officers are responsible for ensuring that the Local PTA Standards of Affiliation is adhered to in order to keep this PTA in good standing with New Jersey PTA, the IRS, and the State of New Jersey.

All elected officers must attend leadership training annually as provided for by New Jersey PTA. This Local PTA may request leadership training by sending the request in writing to the New Jersey PTA office.

 The President will preside at all meetings of this PTA and coordinate the work of the Officers and Committees of this Local PTA to promote the purposes. The President shall be an ex-officio member of all committees except the Nominating and Financial Review Committees. 

The Vice President will act as an aide to the President and will, in their designated order, perform the duties of the President in the President’s absence or inability to serve. Duties shall be delegated to him/her by the President or the Board of Directors or this Local PTA body.

 The Vice President will act as an aide to the President and will, in their designated order, perform the duties of the President in the President’s absence or inability to serve. Duties shall be delegated to him/her by the President or the Board of Directors or this Local PTA body.

The Treasurer will:

A. Retain custody of all funds of this Local PTA; keep an accurate record of receipts and expenditures; pay all debts of this Local PTA following the approved budget as authorized by this Local PTA. All checks must have two signatures. The President and Treasurer are the primary authorized signers on the bank account(s) of this PTA. A third authorized signer is required. In an emergency or the long-term unavailability of one of the primary authorized signers, the third signer shall sign. The third signer shall be one of the other elected officers as prescribed in the Standing Rules of this PTA. (See the New Jersey PTA Treasurer’s Resources for additional information about check signing.) 

B. Present a financial statement of accounts (Treasurer’s Report) at every Board of Directors and General Membership meeting of this Local PTA and at other times when requested by the Board of Directors. 

C. Keep the record of membership dues owed to New Jersey PTA. 

D. The Treasurer’s accounts will be reviewed annually or upon change of Officers. The Financial Review Committee will do this review. 

E. No signers shall be related by marriage, law, or blood, and/or living in the same household. In such a case, the Board of Directors shall appoint a non-related board member as the signer. An officer shall be the first choice, but if no unrelated officer can be New Jersey PTA Local PTA Uniform Bylaws Effective July 1, 2022 Page 6 found, a standing committee chair may be selected. 

F. Perform such duties delegated to him/her by the President or the Board of Directors or this Local PTA body.

If there is but one secretary, the secretary will perform both secretaries’ duties. The Recording Secretary will record the minutes of all PTA meetings and the Board of Directors, have a copy of the official bylaws, a current membership list available at every meeting, and perform such other duties delegated to him/her. The Corresponding Secretary will conduct the association’s general correspondence directed by the President, Board of Directors, or this Local PTA. Duties shall be delegated to him/her by the President or the Board of Directors or this Local PTA body.